Perform quality control checks on payroll data prior to pay period cutoff and update/correct payroll data as required..
Extract payroll/timekeeping data (daily and bi-weekly), run error validation reports, and correct/distribute errors for follow-up..
Conduct comprehensive quality control checks comparing payroll system data to HR-provided information and established policies..
Generate and submit verified time entry and payroll system data for approval; upload approved data files to the payroll system..
Run, prepare, and distribute verified payroll reports for Finance and other departments; generate upload files and cheques within deadlines..
Verify completion of pay cycle processing and submit processing checklists for approval/signoff..
Perform off-cycle pay processing for retroactive/arrears earnings, deductions, benefits leave of absence hours, and service/leave plan adjustments; coordinate with Customer Service Teams..
Assist with user acceptance testing for system changes by running processes in a test database and referring results for analysis/approval..
Assist with development and deployment of new/revised processes, including documentation and updating procedure manuals..
Generate electronic payroll data files for bank deposits and Canada Savings Bonds and export approved files to external systems..
Answer internal/external inquiries related to payroll information, pay period dates, cheque distribution, earnings codes, leave balances, deductions, and benefits..
Respond to timekeeping department queries about system interfaces and payroll coding; refer unresolved issues to leadership..
Assist with staff orientation on time entry interfaces and payroll system processes/updates..
Respond to payroll data variance questions by reviewing payroll system data and communicating findings.
Requirements summary
Grade 12 successful completion of a recognized payroll course and three years' recent related experience (or equivalent combination of education, training, and experience)..
Demonstrated knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples, including commitment to eradicate Indigenous-specific racism and discrimination..
Knowledge of legislative obligations and provincial commitments in payroll contexts, including TRC Calls to Action (2015), In Plain Sight (2020), BC Declaration on the Rights of Indigenous Peoples Act (2019), UNDRIP, and related BC/Indigenous rights and anti-racism commitments..
Core competencies aligned with Indigenous Cultural Safety and Humility and anti-racism education/training..
Ability to communicate effectively (verbal and written), organize work, and perform physical duties of the position.
Grade 12 successful completion of a recognized payroll courseOrganization and prioritizationOperating related equipmentCommunication (verbal and written)Report generation and distributionPayroll data quality controlTimekeeping extract processingError validation and correctionPayroll deductions processingLeave of absence hours processingMass retroactive/arrears earnings processingPayroll system data file upload/exportOff-cycle pay processing coordinationUser acceptance testing supportProcess documentation and procedure updatesCustomer and internal inquiry handlingData variance investigation
Job description
Payroll Systems Processor (Casual) Payroll Burnaby, BC Under the direction of the Administrator, Payroll Processing, the Payroll Systems Processor performs various processing functions by conducting a series of established procedures for quality control checks to verify and update information on the payroll database systems. The Payroll Systems Processor provides support to users of the payroll systems and performs duties related to the preparation and processing of payroll and leave of absence information such as entering data into electronic payroll systems, processing manual cheques, processing mass employee retroactive or arrears earnings, payroll deductions, leave of absence hours and service and leave plan adjustments. The Payroll Systems Processor responds to internal and external inquiries relevant to the processing of time and payroll data. What you’ll do
Perform quality control checks on payroll data prior to pay period cutoff to identify data entry errors in employee data. Update payroll data or direct required corrections to appropriate support teams for correction prior to pay period end processing.
Perform extracts (daily and bi-weekly) from multiple timekeeping systems and run error validation reports. Check and correct payroll errors (such as mapping errors) and distribute reports to appropriate Timekeeping, Staffing or Customer Service Teams for timekeeping input, error corrections or follow up.
Perform comprehensive quality control checks for accuracy on the timekeeping extract data and payroll system data by performing tasks such as running a series of established reports, checking and correcting identified errors by comparing input data to information provided by Human Resources and to established policies, procedures and standards. Generate data reports for time entry system and payroll system data and submit the verified information to the Administrator, Payroll Processing for approval. Upload approved time entry and payroll system data files to the payroll system as directed. Refer problems and unresolved issue to the Administrator, Payroll Processing.
Run, prepare and distribute verified payroll reports for Finance and other related departments for pay periods and generate upload files and cheques within required deadlines. Verify completion of pay cycle processing and submits verified processing checklist to the Administrator, Payroll Processing for approval and signoff.
Perform off cycle pay processing as scheduled for employee retroactive or arrears earnings, payroll deductions, benefits leave of absence hours, service and leave plan adjustments based on the input of the Customer Service Teams. Coordinate performance and completion of off cycle processing with Customer Service Advisors and communicates results to the Customer Service Teams. Generate deposit files and cheques for approval by Manager, Payroll Administration.
Benefits
Municipal pension plan
Benefits package
WorkPerks discount program
Psychological health & safety programs
Holistic wellness resources
Annual statutory holidays (13)
13% in lieu of vacation
Under the direction of the Administrator, Payroll Processing assists with user acceptance testing following test cases of a variety of system changes including improvements to operating procedures, contractual changes and compliance with government agency requirements by running processes in a test database to ensure that the expected results have been achieved. Issue and result of testing are referred to the Administrator, Payroll Processing for analysis and approval for migration to production.
In coordination with the Administrator, Payroll Processing assists with the development, implementation and deployment of new or revised processes including the documentation and updating of processing procedure documents and manuals as requested. Assist the Administrator, Payroll Processing with ensuring procedure documents are detailed and accurate for submission to Manager, Payroll Administration for approval.
Generate electronic payroll data files for bank deposits and Canada Savings Bonds for review and approval by the Manager, Payroll Administration and Manager, Payroll Processing. Export approved data files to external systems within required deadlines.
Answer inquiries related to payroll information by performing tasks such as confirmation of information on pay period dates, the distribution of cheques and system setups for earnings codes, leave balances, deductions and benefits. Refer unresolved issues to the Manager, Payroll Processing.
Respond to queries from timekeeping departments on issues such as coding by providing explanations as to how the time entry system is interfaced with the payroll system. Refer unresolved issues to the Administrator, Payroll Processing.
Assist with orientation of staff on time entry system interfaces payroll system processes and changes resulting from system updates.
Respond to queries on questions such as data variances relating to payroll processes by performing tasks such as reviewing data on the payroll system to provide background information and communicating information either verbally or through the electronic transfer of relevant database information.
Perform other related duties assigned. What you bring
Qualifications
Grade 12 successful completion of a recognized payroll course and three years' recent related experience or an equivalent combination of education, training and experience.
Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Payroll contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system. Core Competencies
Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.). Skills & Knowledge
Ability to deal with others effectively
Ability to communicate effectively both verbally and in writing
Physical ability to carry out the duties of the position
Ability to organize work
Ability to operate related equipment
Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach. What we bring Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more. Job Type: Casual (Casual is defined as on call with no guaranteed hours. Shifts can be called out via short call (1-5 hours of notice) or pre-booked).
Wage
$31.64 / hour + 13% in lieu of vacation, benefits
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing Date
Applications Accepted Until Position is Filled Hours of Work: Various Days from Monday-Sunday and Rotating Shift Time: 0500-1300; 0800-1600; 0900-1700; 1030-1830; 1230-2030; 1300-2100; 1430-2230 Requisition #: 200237E What we do The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code. One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca. Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.
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