HMHA Administrative Assistant

Position Title: HMHA Administrative Assistant

Department: Health, Mental Health & Addictions (HMHA)

Classification: MGO-04

Salary Range

Starting at $53,060.00 Per Annum

Position type: Full time, Permanent

Location: Saskatoon

Accountable to: Director of HMHA

Brief Overview

Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon.

Key Responsibilities

• Provide administrative support to the MN–S HMHA Department’s leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN–S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.