The coordinator manages clinical trial screening, patient recruitment, and the informed consent process across multiple sites. They are also responsible for data collection, maintaining ethics applications, and liaising between sponsors, physicians, and participants.
Requirements summary
Requires an undergraduate degree in Biology or Sciences and one to two years of clinical research experience. Fluency in both French and English is mandatory, along with previous experience working with patients.
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Under the supervision of the Clinical Research Unit Manager, the incumbent will perform the following duties: Primary Responsibilities: 1.
Administer clinical trial screening activities across multiple sites (e.g. ophthalmology clinic, radiology clinic, assessments at the Glen site, etc.) to ensure timely patient enrollment and alignment with project goals.
2.
Oversee recruitment efforts by serving as first point of contact for recruitment activities, including identifying eligible participants, performing chart reviews, and completing the informed consent process in collaboration with treating teams.
3.
Support study pre-activation activities and all ongoing activities by coordinating logistics such as vendor scheduling, calendar building, monitor visits, and preparation of regulatory and study binders.
4.
Collect and transcribe clinical and cognitive outcome assessments, patient-reported outcomes, and laboratory data; enter and verify data in sponsor platforms in accordance with regulatory guidelines.
5.
Submit and maintain ethics applications, amendments, and renewals in our research platform, ensuring compliance with REB, institutional, and sponsor requirements.
6.
Liaise with physicians, nurses, laboratory staff, vendors, and sponsors to communicate study-related updates, patient eligibility, and protocol changes in a timely manner.
7.
Participate in internal and external meetings and act as liaison between the sponsor, research team, and participants.
8.
Track and report recruitment metrics and ensure documentation of protocol deviations, adverse events, and investigator oversight is complete and up to date.
9.
Facilitate knowledge transfer when work needs to be redistributed across the team. - 10.
Assist with supply shipment coordination, and other administrative tasks based on specific needs directly related to the studies 11.
Benefits
Health Insurance
Dental Insurance
Life Insurance
Personal Days
Summer Fridays
Competitive Vacation Policy
Defined Contribution Pension Plan
Floating Holidays
Tuition Waiver
Group Registered Retirement Savings Plan (RRSP)
Tax Free Savings Account (TFSA)
Paid Holiday Period
Perform study specific assessments and the related training, including proper setup, administration, and documentation as required and determined by the study protocol.
Other Qualifying Skills and/or Abilities Undergraduate Degree (Biology or Sciences).
Fluent in French and English required.
One to two years clinical research experience required.
Previous experience with patients required.
Proven organizational skills.
Must be able to manage multiple activities and projects simultaneously.
Ability to troubleshoot, solve problems, take initiative, and prioritize work.
Team player.
At ease with technology and troubleshooting tech-related problems.
Experience with elderly, mobility-reduced, and other vulnerable patient populations an asset.
Flexibility to work in different disease areas required, as operationally needed.
As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience: DEC III 3 Years Related Experience / Hourly Salary: (MUNACA Level H) $33.05 - $40.97 Hours per Week: 33.75 (Full time) Supervisor: Clinical Research Unit Manager Position End Date (If applicable): 2027-07-05 Deadline to Apply: 2026-06-30 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community.
We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.
McGill implements an employment equity program and encourages members of designated groups to self-identify.
Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
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For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.
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