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Provincial Health Services Authority (PHSA)New
Overview
Provide complex confidential administrative and secretarial support to designated senior leader(s). Manage day-to-day administrative operations and resolve day-to-day problems to ensure accurate and timely delivery of administrative services. Maintain accurate appointment schedules and coordinate meetings with agendas, background materials, and decision-support packages. Attend and record senior management meetings; follow up on action items and in-services. Respond to verbal and written communications by screening requests, determining urgency/importance, and routing for reply. Liaise with internal and external organizations on behalf of senior leaders and ensure follow-up on emergent issues. Triage visitors, telephone calls, correspondence, and incoming materials; prioritize and direct messages. Provide work direction and guidance to support staff and check others’ work to meet administrative needs. Assist with budget development, monitor expenditures, authorize invoices, and analyze/report variances. Prepare and update documents including presentations, spreadsheets, correspondence, meeting minutes, and reports (including confidential/sensitive materials). Initiate follow-up processes, resolve problems, evaluate operating procedures, and advise management as necessary. Provide project support, research information, track statistical data, and compile/analyze data for new projects and policy interpretation. Design and maintain filing and distribution systems for confidential records (e.g., personnel, payroll, financial, and other sensitive documents). Complete and submit eForms for designated leaders; process timekeeping for assigned staff; liaise with Finance, Payroll, and Human Resources
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Compensation
CA$58,494 - CA$76,773 / YEAR
Posted
New
Provincial Health Services Authority (PHSA)
Provide secretarial support. Draft and sign routine correspondence. Arrange meetings and record proceedings. Maintain filing systems. Support teaching and evaluation. Make travel arrangements
Salary not listed
26 days ago
