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Provincial Health Services Authority (PHSA)New
Overview
Respond to verbal and written communication and liaise internally/externally to share information, clarify details, and ensure follow-up on emergent issues. Triage visitors, telephone calls, correspondence, and incoming materials by screening and prioritizing for immediate attention; distribute and direct as appropriate; take and relay messages. Prepare and update documents including reports, correspondence, presentation materials, spreadsheets, and website materials with accurate formatting for confidential/sensitive content. Enter and collect data and compile statistical information and reports. Maintain and update meeting schedules; coordinate meetings with agendas, notifications, background materials, and facilitation; arrange logistics including catering, travel, and accommodation. Attend and act as a recorder for confidential meetings; follow up on action items and in-services. Authorize expense reimbursements and invoices up to a predetermined limit; track expenditures; complete purchase requisitions/online purchasing; ensure invoices are authorized and submitted for payment. Ensure supplies and support materials are available and equipment is in working order. Coordinate and standardize implementation of technology within the program. Complete and submit eForms for designated leaders; process timekeeping for assigned staff; liaise with Finance, Payroll, and Human Resources as necessary. Initiate follow-up processes, resolve day-to-day problems, evaluate operating procedures, and advise management as necessary. Provide assistance on projects by collecting data and evaluating available sources. Participate in team meetings and contribute input to policies, processes, quality improvement activities, and strategy development
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Compensation
CA$49,445 - CA$64,897 / YEAR
Posted
New
Provincial Health Services Authority (PHSA)
perform secretarial and administrative duties. coordinate meetings and prepare agendas. maintain appointment schedules. manage records and documentation. respond to inquiries from the public and agencies. update manuals and policies. provide financial support and monitor expenditures. arrange conferences and logistics. coordinate legal processes. maintain contact lists
CA$32 - CA$32 / HOUR
1 month ago
