Island Health·Victoria, British Columbia
Provide clerical and administrative support to Mental Health and Substance Use programs, projects, and initiatives..
Manage psychiatrist and clinical team appointment bookings with clients..
Maintain files and perform typing, data entry, photocopying, and correspondence duties..
Set up meetings and take meeting minutes..
Format and maintain reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets..
Gather, compile, research, organize, and summarize client information, statistics, and other information for reports.
Close Date Aug. 26 2026 Location Island Mental Health (IMHS) - Victoria, BC V8X 1J5 CA (Primary) Work Area (FBA Only) Multi-Site No Travel Requirement Travel between multiple sites may be required Shift Start Time/End Time 0830-1630 Days Off Weekend/Stats Vacancy Type Temp FT Salary Range (Hourly Rate) $30.55 - $32.39 Paid FTE 1.0 Worked BI-WEEKLY HOURS 75 Planned Start Date Oct. 23 2026 Approximate End Date (For Temporary Assignments ONLY) Nov. 1 2027 Pending Return of Incumbent Yes CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) Yes
In accordance with the Vision, Purpose, Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Access, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.
Grade 12 graduation..
Office Administration Certificate with coursework in word processing, spreadsheet, and database software..
Three years of recent related administrative or secretarial experience in a similar environment..
Mental Health and Substance Use experience required, or an equivalent combination of education, training, and experience..
Typing speed of 60 words per minute..
Demonstrated proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint..
Strong verbal and written communication, business writing, organization, prioritization, and problem-solving skills..
Ability to establish rapport with psychiatrists and clinicians and perform the physical duties of the position..
Criminal Record Check required.
Market context
In British Columbia, behavioral-health roles often reflect ongoing demand in acute care, community mental health, and integrated service settings. These positions are competitive because employers typically look for current BC nursing registration, recent experience with acute mental illness, and comfort working on multidisciplinary teams. Review the AI-summarized requirements and benefits on this platform to quickly compare fit against the original posting, then tailor your application to show relevant mental-health and team-based experience.