Island Health·Parksville, British Columbia
Provide administrative and clerical support to programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control.
Manage and maintain files; type letters and tables; perform data entry.
Photocopy; set up meetings and take minutes.
Use PC applications (Excel, Word, PowerPoint and related software) to format/design and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets.
Participate with criminal record check applications and support fee collection and other offices as required.
Gather, compile, research, organize, and summarize information for reports, including confidential client and facility information and statistics
Close Date Location Oceanside Health Centre (OHC) - Parksville, BC V9P 1J9 CA (Primary) Work Area (FBA Only) Multi-Site No Travel Requirement Travel between multiple sites may be required Shift Start Time/End Time 0830-1630 Days Off Weekend/Stats Vacancy Type Temp FT Salary Range (Hourly Rate) $30.55 - $32.39 Paid FTE 1 Worked BI-WEEKLY HOURS 75 Planned Start Date Aug. 31 2026 Approximate End Date (For Temporary Assignments ONLY) Mar. 28 2028 Pending Return of Incumbent Yes CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) Yes
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required. Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.
Grade 12 graduation.
Office Administration Certificate including courses in word processing, spreadsheet, and database software.
Three (3) years recent related administrative or secretarial experience in a similar environment (or equivalent combination of education and experience).
Valid BC Drivers License.
Ability to pass a criminal record check.
Ability to type 60 wpm.
Demonstrated skills in MS Office (Word, Excel, Outlook) and ability to use word processing, spreadsheets, database applications, and web applications.
Ability to prepare, maintain, and control office records and confidential correspondence files with high accuracy.
Effective verbal and written communication.
Ability to plan, organize, and prioritize; business writing skills; knowledge of general office procedures.
Ability to analyze and resolve problems; physical ability to carry out duties
Market context
Program Assistant roles in public health protection in British Columbia tend to draw steady interest because they support regulated, service-oriented work where accuracy and confidentiality matter. Competition is often shaped by candidates who can show strong office software skills, recent administrative experience in a similar environment, and comfort with scheduling, records, and field support. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to highlight your office administration training and BC driving eligibility.