Administrative Assistant

Description JOB SUMMARY

Within the context of a client centred care model and in accordance with established vision and values of the organization, works as a member of an interdisciplinary community health team, to provide administrative services and program support. Acts as a receptionist, and office organizer, performs word processing and transcription duties; arranges, attends and takes minutes of meetings, maintains and compiles statistics, supports research, database and website maintenance, and other special projects, sets up and maintains electronic and paper filing systems, and receives incoming/outgoing material. Maintains timekeeping records for team members and inventory of program supplies and participates in on-going team planning, development, evaluation and quality improvement activities.

Qualifications

Education & Experience Grade 12, and Graduate of an approved Office Assistant/Secretarial program or business administration program and three (3) years’ recent related experience, or an equivalent combination of education, training and experience. Advanced computer skills in word processing, spreadsheet, presentation graphics, desktop publishing and data base software.Knowledge, Skills & AbilitiesProven ability to be sensitive, tactful and diplomatic with clients, volunteers and the public.Strong knowledge of office practices and procedures.Proven ability in time management skills and with the ability to work with frequent interruptions and adapt to changes.Demonstrate ability to work under pressure, multi-task, work independently with minimal direction, problem solve, take initiative, anticipate potential problems/conflicts and take appropriate actions, organize and prioritize work, and meet deadlines.Ability to work in cooperation with others within a team environment.Demonstrated ability in handling and disclosing of sensitive or confidential information.Ability to communicate effectively both verbally and in writing. Demonstrate ability to operate standard office equipment.Proven advanced word processing, spreadsheet, database and presentation skills with current software applications (Excel, Word, Access).Ability to keyboard at 5000 strokes per hour.Ability to type 50 wpm.Ability to perform relevant calculations.Ability to compile information.Physical ability to perform the duties of the position.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check. Details At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.