Yee Hong Centre For Geriatric Care
Location
Mississauga, Ontario
Salary
CA$24 - CA$29 / HOUR
Provides comprehensive administrative support to the Executive Director and Director of Resident Care, focusing on resident admissions, financial records, and staff scheduling. Manages the central administrative office, coordinates committee meetings, and oversees office inventory and volunteers.
Requires a college secretarial program completion or equivalent with at least 3 years of administrative experience. Proficiency in English and Chinese is required, along with a satisfactory vulnerable sector police check.
1. Completion of College secretarial program, or equivalent 2. Minimum 3 years administrative or secretarial experience 3. Good typing and accurate data entry skills 4. Knowledge of MS Office (Word, Excel, Access) required; knowledge of Chinese wordprocess will be an asset 5. Familiarity with medical terminology will be an asset 6. Satisfactory Police Reference Check (with vulnerable sector screen) result Language Requirement: Good oral and written communication skills in English and Chinese; plus ability to speak Filipino an asset Responsibilities: Provides administrative support to the Executive Director, Director of Resident Care in one of the following areas: resident, financial and staff related matters Assists the Director of Resident Care in communication and follow up with internal and external parties on matters relating to the LTC home Assists the Director of Resident Care and Social Worker in the resident pre-admission process Provides administrative support in the resident admission and discharge process: entering of resident data, preparing name plates and name tags, ordering of bracelets, preparing addressographs, annual resident conference scheduling, admission and discharge charts Maintains resident records in accordance with Ministry standards and guidelines Handles and keeps proper record of receipts and disbursements of residents' trust accounts Maintains accurate record of LTC Home petty cash expenditures Prepares nursing staff schedules in accordance with established shift scheduling guidelines. Keeps accurate records of shift exchanges and accommodation requests, and ensures timely reminder and follow up, and assists the Charge Nurse in arranging for staff replacement Organizes and maintains central computer and paper filing systems, policies and procedures, and Resource Library of the LTC home Provides administrative support for LTC home committee meetings, including meeting arrangements and notification, preparing background material, agenda, circulars and minutes, and ensures timely follow up on matters arising from meetings Conducts tours of the LTC home for interested families and community groups Oversees the central Administrative office, e.g. reception, stationery, parking labels, mail, and provides administrative support to LTC home departments Orders and maintains inventory of office supplies for the LTC Home, ensures regular maintenance of office equipment, coordinates repairs as necessary, checks and verifies invoices Assists in scheduling and updating work schedules into Time and Attendance System accurately Works closely with the Administrative Team and provides backup for other administrative or receptionist staff when required Coordinates the deployment of volunteers for office support and provides effective guidance and supervision for the volunteers Keeps up-to-date with developments and best practices in the field Other duties as required Please apply before: 2026-06-16
$24.42 - $28.74 INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB Our people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development. We offer: Competitive total compensation package Multi-employer pension plan Professional development opportunities Ongoing learning and development Employee education assistance program Award winning corporate culture Safe, inclusive and supportive work environment Yee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation. Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate. Our hiring process involves the use of Artificial Intelligence (AI) to assist with screening of the applicants’ resume. This job is posted to fill an existing vacancy. JOIN A GREAT TEAM, DOING GREAT WORK! Yee Hong Centre for Geriatric Care (“Yee Hong”) is one of the largest not-for-profit, culturally-appropriate seniors care organizations in Canada. At several campuses of care and other service locations across the Greater Toronto Area, Yee Hong offers a full continuum of services including active seniors programs, adult day programs, caregiver support services, transportation, meals on wheels, congregate dining, home care, long-term care, and hospice/palliative care. Yee Hong’s vision is “Seniors living their lives to the fullest – with health, independence and dignity”. In their living setting of choice, seniors and their families are supported to optimize their physical, mental, social and spiritual well-being. Yee Hong also supports other organizations with innovating seniors care through its advisory services, training and learning centre, and research. Since the start of our operations 1994, Yee Hong has been successfully accredited with Exemplary Standing by Accreditation Canada seven consecutive times for our teams’ commitment to highest quality care and service excellence. As a recipient of Canada’s Most Admired Corporate Culture Award in 2020 and renewed in 2021 and 2022, Yee Hong is committed to innovation, diversity, teamwork, integrity, collaboration and accountability. Our people are the reason our residents and clients receive excellent care and enjoy a high quality of life. Yee Hong’s progressive organizational culture and work environment attract, retain and develop the best staff, volunteers and students. Yee Hong is inviting applicants to apply for this exciting opportunity. We commit to a diverse, equitable and inclusive workplace, and offer a rewarding career as a member of our stellar team.
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