The Government of Nova Scotia
Location
Halifax, Nova Scotia
Salary
CA$2,123 - CA$2,348 / YEAR
The Clerk 4 will lead and coordinate correspondence processes, manage records and information, and provide senior administrative support. This role is crucial for ensuring timely and high-quality communications and effective records management within the Office of Addictions and Mental Health.
Candidates should have at least 5 years of administrative experience in a complex environment, ideally supporting senior leadership. Strong organizational skills, attention to detail, and the ability to handle sensitive information are essential.
11-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Office of Addictions and Mental Health (OAMH) provides provincial leadership, strategic direction, and policy oversight for mental health and addictions services in Nova Scotia, with a clear mandate to advance timely, equitable, and universal access to care.OAMH establishes system priorities, develops policy and strategy, and oversees the effective use of public investments to ensure accessible, high-quality, and evidence-informed services across the province. Central to its mandate is the planning, funding, and performance oversight of a comprehensive continuum of mental health and addictions services, with a focus on ensuring that all Nova Scotians can access the care they need, when and where they need it. Working in close partnership with Nova Scotia Health, IWK Health, and community-based organizations, OAMH supports the delivery of coordinated, person-centred services spanning prevention, early intervention, treatment, and recovery. The Office is responsible for advancing system integration, monitoring performance, and driving continuous improvement to strengthen access, quality, and outcomes. Through collaboration with partners across government and sectors, OAMH addresses the broader social determinants of health and advances a coordinated, system-wide approach to achieving universal access and improving mental health and addictions outcomes for Nova Scotians.About Our Opportunity We’re looking for a highly organized and collaborative administrative professional to join the Office of Addictions and Mental Health as a Clerk 4. In this role, you’ll play a key role in supporting important public services that impact individuals, families, and communities across Nova Scotia.As a trusted partner to senior leadership and stakeholders, you will help ensure timely, high‑quality communications, effective records management, and the smooth coordination of legislated processes, including support to the Involuntary Psychiatric Treatment Act (IPTA) Review Board. Your work will directly contribute to transparent, responsive, and accountable government services.This is a great opportunity for someone who enjoys meaningful, detail‑oriented work, thrives in a fast‑paced environment, and values collaboration, continuous improvement, and service excellence. We are committed to creating a respectful, inclusive workplace where diverse perspectives are welcomed and supported.Primary Accountabilities In this role, you will:
5 years Administrative experience in a complex, fast paced environment, ideally supporting senior leadership or working within government or a regulated setting Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing demands Excellent written and verbal communication skills, with a keen eye for detail and quality Experience working with records management systems, tracking tools, or databases Ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment Proven ability to work independently as well as collaboratively within a team Strong problem solving skills and a focus on continuous improvement
Experience with FOIPOP processes or privacy legislation Familiarity with records management standards (e.g., STAR/STOR) Experience supporting boards, committees, or quasi judicial processes French language skills
We will assess the above qualifications and experience using tools such as assessments, presentations, interviews, reference checks, etc.Equivalency Include, but not limited to:
1 year business administration course plus 4 years related experience 4 year business degree plus 1 year related experience.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.Working Conditions Normal work week is 35 hours/week, 7 hours/day May be required to work overtime on occasion
Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths A Dynamic, client-focused office environment where service excellence and teamwork are our focus. Pay Grade: CL 22
$2,123.03 - $2,348.18 Bi-Weekly Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca. This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
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