Overview
Provide confidential administrative support to Nursing Administration team at Creston Valley Hospital and to Chief of Staff office under the Coordinator, Medical Administration. Maintain integrity and confidentiality of information for management and medical staff. Coordinate and organize workflow, determine priorities, and compose confidential correspondence for signature. Design and create correspondence, documents, presentations, orientation packages, and spreadsheets. Handle inquiries and complaints by determining issue nature and providing information directly or via correspondence. Initiate follow-up processes, resolve day-to-day problems, evaluate operating procedures, and advise management as necessary. Draft correspondence/reports as requested and prepare spreadsheets, graphs, flow charts, and statistics. Assist with projects by collecting and evaluating data and assembling/editing reports. Coordinate meeting schedules and calendars, including prioritizing, arranging, and rescheduling as required. Coordinate administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences. Attend and act as recorder for confidential meetings; transcribe minutes, distribute accordingly, follow up on action items, prepare agendas, and circulate materials. Support site management and Chief of Staff with HR-related documentation (on staff/change notices, payroll removal forms, payroll queries, travel reimbursements). Coordinate with Executive Medical Director’s office for sign-off on remuneration claims (Rural Continuing Medical Education, call-back claims, locum expense claims). Arrange on-site orientation for medical staff and manage access arrangements (computer access, hospital access, admitting privileges, photo ID)
