Research Coordinator 1 Bruyère Health RI_Dr. James Downar

Position type: Full-time, 75 hours / pay period, 1 FTE

Salary scale

$34.36 to $39.18 per hour

Closing Date: 2026/09/09*

Why should you join Bruyère Health RI?

The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.

Summary of the role

We are looking to hire a Research Coordinator to join our Palliative Care research team led by Dr. James Downar. The successful candidate will be responsible for coordinating day-to-day activities in neuromodulation clinical trials (e.g., Scrambler Therapy (ST) for neuropathic pain and repetitive transcranial magnetic stimulation (rTMS) for psychological distress), including Health Canada and Research Ethics Board submissions and adherence, participant recruitment, data collection and entry, and budget tracking.

Main duties and responsibilities

Research Coordination (80%)

• Assist with developing research project materials (e.g., study recruitment posters, study information letters, consent forms)
• Assist with Health Canada submissions (e.g., amendments, notifications, clinical trial site information)
• Assist with Research Ethics Board (REB) applications and ongoing approvals (study amendments, continuing reviews, study closure forms, etc.)
• Participant recruitment, including screening, eligibility assessment, and obtaining and documenting informed consent
• Data collection and entry:
• Administer baseline and outcome clinical assessments with participants both in-person and virtually
• Administer intervention
• Participant monitoring via phone calls
• Maintain study logs and all project documentation
• Maintain the participant Case Report Form and all source documentation
• Ensure compliance with the study protocol and applicable International Council on Harmonization - Good Clinical Practice (ICH-GCP), REB, and Health Canada regulation and practices
• Basic descriptive quantitative data analysis (e.g., frequencies, proportions, rates)
• Drafting abstracts
• Assist with manuscript writing and submissions to journals
• Assist with developing presentations for academic conferences (e.g., poster presentations, oral presentations)
• Support project management of research projects and grant applications

Other duties as assigned

• Administrative and Financial Support (20%)
• Organize project meetings
• Draft meeting agendas, take minutes
• Provide study progress reports
• Coordinate and ensure study departmental and privacy approvals
• Coordinate and obtain signatures for Health Canada and REB submissions and research contracts
• Coordinate Data Safety Monitoring Board meetings
• Maintain project budgets, conduct budget reconciliations, and process invoices and expense reimbursements
• Assist with financial reporting to funders
• Draft research project interim and annual reports for funders

Other duties as assigned

Qualifications

• Undergraduate degree in health sciences, neuroscience, psychology, or other relevant field (Essential)
• Master’s degree in health sciences, neuroscience, psychology, or other relevant field (Preferred)
• Background in neuromodulation (Preferred)
• Minimum 2 years relevant experience working in a clinical research environment (Essential)
• 1+ years relevant clinical trial coordination, including multi-site clinical trials (Essential)
• Evidence of experience with Health Canada regulated trials (Essential)
• Evidence of experience with Health Canada and REB applications (Essential)
• Evidence of training in Tri-Council Policy Statement (TCPS-2 Core), GCP Guidelines, and Health Canada Division 5 Regulations (Essential)
• Evidence of experience with programming software (e.g., R) (Preferred)
• Fluent in French and English, an asset (Preferred)

• Key Competencies
• Strong attention to detail
• Strong critical thinking skills
• Ability to learn and adapt quickly
• Exceptional communication skills, including written and verbal
• Excellent computer skills using software such as Microsoft Word, Excel, and PowerPoint
• Strong interpersonal skills and ability to work independently and in a team environment
• Ability to prioritize multiple tasks, manage overlapping project phases, and meet deadlines
• Excellent analytical and organizational skills, including the ability to adapt to a dynamic project environment

About Bruyère Health RI

Bruyère Health and its Research Institute are fully affiliated with the University of Ottawa, and have other regional academic, government, NGO, and industry partners engaged in collaborative research and innovation initiatives. Our research priorities include Aging and Long-Term Care, Palliative Care, Rehabilitation and Recovery, and Social Accountability (encompassing Primary Care and Health Equity).

Additional Information

*Please note that applications received after the closing date will not be considered.

This posting is intended to fill an existing vacancy.

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Should it be determined that any background information provided is misleading, incorrect, or inaccurate, Bruyère Health may, at its discretion, dismiss your application.

Bruyère Health uses artificial intelligence to screen and assess answers provided by applicants. All applications received are subsequently reviewed by a member of our team. The information received, including that which is reviewed and analyzed by artificial intelligence, is used and stored in a secure environment and in accordance with Bruyère Health’s privacy policy PHIL 04 - Privacy and Confidentiality of Personal Information.

Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère Health employees are required to provide proof of full vaccination for all identified communicable diseases as per our Communicable Diseases: Health Surveillance and Management policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

The next step is yours, apply now!