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  3. Admin II - Specialist Services
SL

Admin II - Specialist Services

Sioux Lookout First Nations Health Authority·Sioux Lookout, Ontario

CA$31 - CA$42/hr·Part Time·On Site·0-2 yrs
·
Posted 2 months ago
Practice for this role

About the role

The Admin II is responsible for scheduling patient appointments for specialist services and acting as a liaison between patients and providers. They also perform general administrative duties, manage specialist vehicle maintenance, and maintain accurate records in compliance with privacy policies.

Salary Range

$31.086 to $41.754 per hour

Position Type: Casual

Posting Type: This job posting is for an existing vacancy

Closing Date: Open Until Filled

Job Summary

The Admin II – Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties.

The Admin II – Specialist Services is directly accountable to the Manager – Specialist Services.

Qualifications

  • Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA.
  • Certificate/Diploma in Office Administration course is an asset
  • Minimum one (1) year administrative or clerical experience
  • Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records
  • Ability to communicate effectively orally and in writing
  • Ability to work independently or as part of a team
  • Excellent organizational skills
  • Excellent time management skills
  • Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area.
  • Ability to set priorities and meet tight deadline
  • Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA
  • Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset
  • The ability to perform the requirements of the position on a regular basis

Roles and Responsibilities

  • 1.
  • Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules 2.
  • Participate and contribute to the specialist orientation.
  • 3.
  • In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas.
  • Obtain and keep file of current licenses from all vehicle users.
  • 4.
  • Update and distribute current monthly specialist list.
  • 5.
  • Facilitate the acquisition and purchase of all necessary equipment/supplies 6.
  • Data entry to create spreadsheets for tracking and sharing information/statistics.
  • 7.
  • Contributes content for the monthly physician’s newsletter.
  • 8.
  • Submit content for the annual reports for both SLFNHA and SLRPSI.
  • 9.
  • Perform routine administrative tasks such as copying, faxing, filing, general typing 10.
  • Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines 11.
  • Responsible for the scheduling of meetings and completing meeting minutes.
  • 12.
  • Participate as part of the multidisciplinary team.
  • 13.
  • Provide support to the Manager and Specialist Services team 14.
  • Provide coverage for other administrative staff within Physician Services 15.
  • All other duties as required

Requirements

Candidates must have a minimum of Grade 12 education and at least one year of administrative or clerical experience. Proficiency in Microsoft Office suite and experience with electronic medical records are required.

  • high school
  • professional certificate
  • Communication
  • Microsoft Excel
  • Scheduling
  • Data entry
  • Microsoft Word
  • Microsoft PowerPoint
  • Organizational skills
  • Time management
  • Administrative support
  • Record keeping
  • Electronic medical records
  • Meeting minutes
  • Privacy compliance
  • Patient coordination
  • Telemedicine coordination

Posting details

Employment type
Part Time
Work arrangement
On Site
Experience
0-2 yrs
Salary
CA$31 - CA$42/hr
Location
Sioux Lookout, Ontario
Posted
Jun 12, 2026
Application
Employer website
SL

Hiring organization

Sioux Lookout First Nations Health Authority

Transforming the health of Anishinaabe people across Kiiwetinoong by providing community-led services and a strong voice for their community needs. Based out of 61 Queen St, Sioux Lookout, Ontario, Canada.

Salary listed on 15 jobs
IndustryHealth and Human Services
TypeNonprofit
Size501-1,000 employees
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Market context

Ontario physician roles remain highly competitive

Physician roles in Ontario are typically in steady demand, especially in community-based and primary care settings. Competition is often shaped by licensure requirements, specialty certification, and experience working with diverse populations; for this role, an MD, CCFP, CPSO licensure, and valued experience with Indigenous communities and anti-oppressive practice stand out. Review the AI-summarized requirements and benefits here to save time, then confirm your CPSO status and tailor your application to community care experience.

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