Halton Healthcare·Oakville, Ontario
The coordinator provides essential secretarial and administrative support to the Department of Pathology and Laboratory Medicine. Responsibilities include managing daily office operations, assisting pathologists, and maintaining accurate logs for laboratory tests and consultations.
Company Description Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers.
We believe in exemplary PEOPLE experiences always!
At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.
We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.
Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities.
As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.
To provide secretarial, administrative and process assistance to Anatomical Pathology in the Department of Pathology and Laboratory Medicine. Responsible for the daily workload and tasks associated with the operation of the Pathology Office Assistance to Pathologists as required Liaise with Oncology for requested tests General office duties including ordering of supplies, entering work orders etc Referring-out slides and blocks for consultations Maintains logs of send-outs and follows up on outstanding cases Participates in the training and orientation of new staff Acts as confidential secretary to the Pathologists and Manager as required Generates statistical reports as required Assists in the daily operation of the office by assuming responsibility for further delegated tasks Maintains and updates skills as required Participates in Halton Healthcare staff programs and meetings
2 year community college program (Graduate Medical Secretarial Program; Medical Transcription) or equivalent experience Must be physically able to do the job Satisfactory employment and attendance record Required to use Meditech Expanse, dictating equipment, printers, phones Previously demonstrated experience with computers and medical terminology required Specific knowledge of pathology terminology an asset as extensive Surgical Pathology reporting is required
Hours: Monday to Friday - 7.5 hour rotating day shifts (Hours are subject to change based on operational needs) Salary: $31.147 to $38.907 per hour
August 18, 2026 Internal Applicants Due By: August 25, 2026 REF3821I Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting. Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site. We thank all those who apply but only those individuals selected for further consideration will be contacted. Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation. The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies. All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Candidates must possess a 2-year community college diploma in a Medical Secretarial or Medical Transcription program. Proficiency with computers, medical terminology, and specific laboratory software like Meditech Expanse is required.
Market context
In Ontario, pathology operations coordinator roles typically seek candidates who can support laboratory workflows while handling medical terminology, computer systems, and confidential information. Competition may be stronger for applicants with a Medical Secretarial or Medical Transcription diploma and experience with laboratory platforms such as Meditech Expanse. Before applying, compare your software experience with the posting; the requirements and benefits here are AI-summarized from the original description, saving research time.