University Health Network·Toronto, Ontario
The Administrative Assistant will provide clerical and financial support to the research lab, including budget tracking, expense reconciliation, and grant administration. They will also manage front desk operations, coordinate onboarding for staff and students, and maintain laboratory records.
Company Description UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
UHN is a research hospital affiliated with the University of Toronto.
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. www.uhn.ca
Job Description: Union: Non-Union
1 New or Replacement Position: New Site: Toronto Western Hospital (Krembil Research Institute) Department: Translational Neurophysiology and Brain Stimulation (TNBS) research Lab Reports To: Principal Investigator Hours: 37.5 hours per week Shifts: Day
$23.14 - $28.92 per hour Status: Temporary Full-time (1 year)
Closing Date: August 31, 2026 (extended)
The Administrative Assistant I is a key front desk role that exercises judgement and decision-making to provide clerical/administrative services with a strong customer service focus.
Laboratory financial administrative tasks (purchasing, expense reconciliation, budget tracking) Track lab travel expenses and fill out the expense reimbursement forms for the lab Administrative support for research ethics renewals, amendments, documentation tracking Onboarding and coordination of students, staff, and visiting trainees Calendar, email and meeting management Maintaining laboratory records and documentation Assisting with grant and manuscript administrative requirements Coordinating signatures, approvals and institutional documentation General laboratory operations and administrative support
Qualifications: Community College Diploma in General or Medical Office or equivalent Administration
Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packages Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/) Close access to Transit and UHN shuttle service A flexible work environment Opportunities for development and promotions within a large organization Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
Candidates must possess a Community College Diploma in General or Medical Office Administration or an equivalent qualification. Strong organizational and customer service skills are required to manage the administrative needs of the research department.
Market context
Administrative Assistant I, Research roles in Ontario are often tied to universities, hospitals, and research institutes, where steady demand comes from ongoing study operations and departmental coordination. These positions are competitive because employers typically look for a Community College Diploma in General or Medical Office Administration, plus strong organization and customer service skills. Before applying, compare how your diploma and office experience match the posting, and note that the requirements and benefits here are AI-summarized from the original job description to save research time.