CMHA Thames Valley Addiction and Mental Health Services·London, Ontario
The Medical Office Assistant provides administrative support to the inter-professional clinical team at the London HART Hub, including managing client referrals, scheduling appointments, and maintaining electronic medical records. They also handle clinic reception duties, manage correspondence, and ensure the accuracy of client documentation.
The Medical Office Assistant, under the direction of the Manager, London HART Hub will primarily be responsible for administrative support to the inter-professional clinical team at the organization’s London HART Hub clinics.
As a member of an interdisciplinary team, the Medical Office Assistant manages and shares as required information collected from clients with the appropriate inter-professional team members.
Consider revitalizing your career and making a difference in your community by joining our team!
WHAT WE'RE OFFERING: What you'll be making - Starting rate for this role is $25.30 per hour (Level 1 – Specialized Admin Grid): Successful external applicants will start at Level 1, with grid progression based on seniority up to Level 8, $32.64 per hour When you'll work - 70 hours biweekly; Monday-Friday 8:30am-4:30pm Your pension plan –Immediately eligible for optional enrolment in the Healthcare of Ontario Pension Plan (HOOPP) What your benefits will be – 9% in lieu of benefits HOW YOU WILL BE MAKING A DIFFERENCE: Greet and direct clients to appropriate resources and / or services Provide clinic reception services both in person and via phone Handle all correspondence including: email, fax and mail Scheduling and confirm patient appointments / tests / follow-ups and manage the clinic’s schedule Provide administrative support and perform administrative duties Manage client referrals Enrollment of users in PS Suites including liaising for training and troubleshooting issues Ensure accuracy of client documentation Update and maintain client Electronic Medical Record (EMR) Analyze data and relevant information to compose reports, compile statistics, and prepare correspondence and agendas Monitor inventory of medical supplies and materials and order as required Arrange for the proper cleaning and disposal of medical materials Make recommendations for policy and /or procedure improvements Participate in meetings as requested Assist with drug screen and clinic support WHAT YOU'LL NEED TO APPLY: Police Vulnerable Sector Check Requirements Successful candidates must have a Police Vulnerable Sector Check completed in the last six months.
Interested applicants who reside in the City of London and are in need of a Police Vulnerable Sector Check (PVSC) are encouraged to apply for one as soon as possible as PVSCs in the City of London are currently taking approximately 5 weeks to be processed and offers of employment cannot be made without receipt of a PVSC.
To be considered as an internal applicant, current staff members are reminded to apply using their @cmhatv.ca or @slwar.ca email address. Get your application in by – August 11, 2026 Our recruitment process allows us to learn about your previous work experience, your qualifications and your commitment to fulfilling our vision. While we appreciate the interest of all applicants, only those individuals being considered for a position will be personally contacted by someone from the interview team. We welcome and encourage applications from all members of our community including persons of any gender, gender identity, gender expression, or sexual orientation, persons with disabilities, Indigenous persons, and members of visible minorities. If you require accommodations related to a disability at any point during the recruitment process, please contact Human.Resources@cmhatv.ca
Legal
Notifications:
For legal purposes our full business name is: Canadian Mental Health Association Thames Valley Addiction and Mental Health Services Artificial Intelligence is not currently employed in our recruitment processes
Candidates must possess a Medical Office Administration Diploma, a valid driver's license, and a satisfactory Police Vulnerable Sector Check. Preferred qualifications include 2-5 years of medical office experience, proficiency with EMR systems, and knowledge of harm reduction principles.
Market context
In Ontario, behavioral-health roles are typically driven by ongoing need in community, outpatient, and support settings serving people with mental health or substance use challenges. These positions can be competitive because employers often look for experience with diverse populations plus a high school diploma or GED, with a bachelor’s in social work or a related field preferred. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show relevant client-facing experience and readiness to work with varied needs.
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