Administrative Assistant III, Orthopaedic Clinic

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COMPANY: Iwk health

Req ID

• 224506
• Department/Program:
• Orthopaedic
• Clinic/Team,
• Children's
• Medical
• Care
• Location:
• Halifax
• Type of
• Employment: Permanent Hourly PT (50%
• FTE) x 1 position(s)
• Start
• Date:
• ASAP
• Union
• Status:
• NSGEU
• Off&Cler,
• Admin
• Professionals
• Bargaining
• Unit
• Compensation: $25.1868 - $28.0806 /hour

Closing Date: August 11, 2026 (Applications are accepted until 23:59 Atlantic Time)

The opportunity

• Reporting to the Manager, Ambulatory Surgical Care, the Administrative Assistant Level III provides high quality administrative and organizational support to the Division of Orthopaedics and Orthopaedic Surgeons. Responsibilities include but are not limited to:
• Maintaining files and utilizing Outlook to coordinate surgeons’ schedules
• Coordinating and scheduling patient surgeries which includes liaising with families, internal/external departments, hospitals and agencies
• Maintaining team/division communications. Actively anticipating and troubleshooting problems
• Creating and managing the clinic master schedule for Orthopedic Care Team
• Coordinating travel arrangements including booking and expense recovery, as requested
• Attending meetings, taking, producing, and distributing minutes as required
• Completing correspondence and records for computerized medical billing
• Providing academic and research support (i.e., literature research, article retrieval, etc)
• Managing inventory of office supplies and placing orders as required
• Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning
• Preparing purchase requisitions, cheque requisitions, and petty cash vouchers
• Dictation, word processing, and database entry
• Preparing/typing/transcribing reports, project documents, correspondences, etc. Distributing accordingly
• Generating and tracking performance indicators as required
• Establishing and maintaining office filing system including processing incoming/outgoing mail.

Hours of work: Mon – Fri, 8 hr shifts

• Your qualifications
• Minimum High School Diploma or G.E.D. required
• Graduate from a recognized office administration diploma program is required; Medical Office Administration diploma is preferred
• Minimum two (2) years related administrative experience required. Experience in a health care environment preferred
• Advanced working knowledge of Windows, MS Office programs, Adobe Professional, Outlook, Meditech, on-line medical searches, Internet searches, and database programs required
• Keyboarding skills of 60 wpm (at least) required
• Successful completion of a medical terminology course preferred
• Working knowledge of office equipment
• Demonstrated strong time management, analytical, and problem-solving skills
• Demonstrated organization skills, strong communication and interpersonal skills
• Demonstrated initiative; self-motivated and able to work with minimal supervision/direction
• Demonstrated high regard for quality, accuracy, and attention to detail
• Demonstrated ability to work well with others and in a collaborative, inter-professional team
• Excellent judgment diplomacy and discretion in handling confidential and/or sensitive information
• Functions effectively in a stressful environment with multiple deadlines and concurrent activities
• Experience in computerized medical billing applications preferred
• Experience with Community Wide Scheduling (CWS) asset
• Surgical booking experience as asset
• Knowledge of OPOR and Novari ATC preferred
• Previous dicta phone experience an asset
• Competencies in other languages an asset; French preferred

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page [https://map.nshealth.ca] to ensure you are flagged as an internal applicant.