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  3. Secretary, Medical Oncology - BC Cancer - Abbotsford
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Secretary, Medical Oncology - BC Cancer - Abbotsford

Provincial Health Services Authority (PHSA)·Abbotsford, British Columbia

CA$32 - CA$32/hr·Full Time·On Site·2-5 yrs
·Posted 18 days ago
Practice for this role

About the role

Provide secretarial and administrative support within a team setting for Medical Oncology.

Maintain a safe environment by adhering to safety policies, procedures, guidelines, and emergency procedures.

Receive calls, determine urgency, refer calls or provide information as appropriate.

Relay information to and from clinical staff and outside facilities.

Obtain reports by contacting appropriate departments or outside sources.

Coordinate appointments and tests for patients in collaboration with the clinical team.

Access patient information systems to retrieve patient data as appropriate.

Greet visitors and handle enquiries.

Arrange meetings/conferences and associated logistics; act as recording secretary (agenda and minutes).

Open, screen, prioritize, and distribute mail; maintain information and correspondence.

Format and edit documents; draft routine items for signature as required.

Assist with collecting, collating, formatting, and preparing reports.

Assist clinicians with preparation of research documents and grant applications by collating information and updating documents.

Assist with clinician scheduling and timekeeping and collaborate for coverage as needed.

Perform other related duties as assigned

Secretary, Medical Oncology BC Cancer Abbotsford, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. What you’ll do

Receive calls from all sources including patients; refers calls to other parties or provides information as appropriate and: a. Determines urgency of incoming calls and takes appropriate action. b. Relays information to and from clinical staff and outside facilities. c. Obtains reports by contacting appropriate departments or outside sources. d. Coordinates appointments and tests for patients in collaboration with the clinical team. e. Accesses patient information system to retrieve patient data, as appropriate. f. Greets visitors and handles enquiries

Arrange meetings/conferences and associated logistics. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes. Prepare materials as required.

Open, screen, prioritize and distribute mail. Maintain information and correspondence.

Format and edit documents for correspondence. Draft routine items for signature as required.

Assist with collecting, collating, formatting and preparing reports as required.

Assist clinicians in preparation of research documents and grant applications as required by collating information and updating documents.

Assist with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.

Perform other related duties as assigned. What you bring

Qualifications

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience.
  • Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
  • Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Cancer contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system. Core Competencies
  • Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated leadership in breaking down barriers and ensuring an environment of belonging. Embed Indigenous Cultural Safety and Humility into all aspects of work. This means creating an environment where Indigenous patients feel respected, valued, and understood. Foster trust through respectful communication, active listening, and honoring equity-deserving people's perspectives on health and wellness. Commit to ongoing education and training on Indigenous health issues, cultural safety, and DEI principles. Participate in workshops, cultural immersion experiences, and continuous professional development to stay informed and responsive to equity-deserving groups. Provide patient-centred care that respects Indigenous ways of knowing and healing, respects BIPOC experiences and world views ensuring that care plans are culturally relevant and holistic.
  • Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.). You have:

Location

  • 32900 Marshall Road, Abbotsford BC V2S 0C2 Applications accepted until position is filled.
  • Hours of
  • Work: Monday- Friday; 0730-1530
  • Requisition
  • Number: 201851E *
  • Please note: Support for nomination with the BC Provincial Nominee Program is not a guarantee, entitlement or an employee benefit after receiving a full time job offer with PHSA*
  • What we do BC Cancer provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA). PHSA plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.
  • Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.
  • Learn more about
  • PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA and BC Cancer are committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code. One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca. Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for
  • Justice (2019), the
  • Declaration
  • Act
  • Action

Requirements

Grade 12 and graduation from a recognized secretarial program including a recognized course in medical transcription.

Three years’ recent related experience or an equivalent combination of education, training, and experience.

Ability to keyboard at 50 wpm.

Effective verbal and written communication.

Ability to organize work and operate related equipment.

Demonstrated knowledge of Indigenous-specific racism and systemic racism impacts in colonial health care contexts.

Commitment to Indigenous Cultural Safety and Humility, anti-racism education/training, and dismantling systems of oppression.

Knowledge of legislative obligations and provincial commitments in BC Cancer contexts (e.g., TRC Calls to Action, In Plain Sight, Declaration Act, UNDRIP, BC Human Rights Code, BC Anti-racism Act and related documents)

  • Grade 12
  • Graduation from a recognized secretarial program
  • Recognized course in medical transcription
  • Effective verbal and written communication
  • Operating related equipment
  • Organizing work
  • Keyboarding at 50 wpm
  • Indigenous Cultural Safety and Humility
  • Anti-racism and DEI principles
  • Secretarial and administrative support
  • Telephone call triage and determining urgency
  • Document formatting and editing
  • Drafting routine items for signature
  • Relaying information to/from clinical staff and outside facilities
  • Coordinating patient appointments and tests
  • Meeting/conference coordination and logistics
  • Recording secretary duties (agenda preparation, drafting/typing/distributing minutes)
  • Collecting/collating/formatting/preparing reports

Benefits

  • WorkPerks discount program
  • Psychological health & safety programs
  • Holistic wellness resources
  • Annual statutory holidays (13) with generous vacation entitlement and accrual
  • Comprehensive benefits package including municipal pension plan
  • Professional development opportunities through 2,000+ in-house courses

Posting details

Employment type
Full Time
Work arrangement
On Site
Experience
2-5 yrs
Salary
CA$32 - CA$32/hr
Location
Abbotsford, British Columbia
Posted
Jul 24, 2026
Application
Employer website
PH

Hiring organization

Provincial Health Services Authority (PHSA)

Provincial Health Services Authority (PHSA) is hiring in Abbotsford, British Columbia. It operates in healthcare. This opening is listed as full_time.

Salary listed on 240 jobs
IndustryHealthcare
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  • Ability to keyboard at 50 wpm
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Demonstrates a commitment to beginning and continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
  • Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach. What we bring Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our 2,000+ in-house courses including a range of experience level, profession-specific, or other essential training on Indigenous Cultural Safety; Indigenous-specific anti-racism; Diversity, Equity, Inclusion and accessibility, mental health and well-being, and more.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more. Job Type: Regular, Full-Time Wage: $32.39 per hour.
  • Plan and
  • Remembering
  • Keegan: A First Nations Case Study.
  • Attention current employees of
  • PHSA: You must apply via your internal profile at http://internaljobs.phsa.ca. The internal job posting expires on July 31, 2026, and will no longer be accessible. If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting. If you have not yet set up an internal profile, please e-mail internaljobshelpu@phsa.ca with your PHSA employee ID number to obtain your temporary password.
  • Our business hours are
  • Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days. If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at careers@phsa.ca.
  • Clinician scheduling and timekeeping support
  • Obtaining reports from departments/outside sources
  • Greeting visitors and handling enquiries
  • Using patient information systems to retrieve patient data
  • Assisting with research document and grant application preparation
  • Market context

    Medical oncology secretaries are in steady demand

    In British Columbia, medical oncology secretarial roles are typically competitive because they support busy cancer care teams and require strong transcription, keyboarding, and communication skills. Candidates who can show recent related experience, a recognized secretarial background, and comfort with patient-facing administrative work may stand out. Review the AI-summarized requirements and benefits here to save time, then confirm your transcription training and 50 wpm keyboarding before applying.

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