Provincial Health Services Authority (PHSA)·Burnaby, British Columbia
Perform electronic data transfer of time administration system timesheets to Peoplesoft.
Respond to inquiries related to payroll policy preparation and processing; make corrections and adjustments as required.
Calculate and prepare off-cycle cheques for adjustments (vacation, terminations, retirements, leaves of absence) and contract retroactive payments.
Maintain payroll data (direct deposit, voluntary deductions, personal information, statutory deductions) and verify accuracy of leaves, vacation, and banked time entitlements.
Provide earnings information for insurance claims.
Prepare separation certificates for Employment Insurance and complete earnings inquiry reports; respond to EI inquiries by telephone.
Review time records for accuracy in coding and completeness; advise departments of coding errors and make required adjustments.
Review and revise error edit reports in time administration systems.
Provide information to staff and external agencies regarding contract provisions and payroll-related policies (scheduling, vacation accumulation, sick time, time keeping, benefits, banked time).
Verify accuracy of exception reports by reconciling cheques and direct deposit totals with Payroll Journal and running payroll queries from the HCM system.
Calculate Garnishee and Court Order payments and inform employees of deduction amounts and timing.
Review payroll remittance reports and advise Accounts Payable of timing and amounts owing to agencies.
Assist with benefit administration by completing documentation and reconciling benefit deductions and statements.
Prepare and analyze reports including Statistics Canada report and year-to-date balancing report.
Prepare and analyze deduction reconciliations and support payroll/vendor/general ledger adjustments with documentation.
Ensure assigned employee payroll information is securely maintained, recorded, and filed accurately and timely.
Attend departmental meetings and provide input into policy/procedure/process changes.
Perform other related duties as assigned
Payroll, Customer Services Representative Payroll Burnaby, BC Under general supervision and in accordance with established procedures, timeframes and various collective agreements, this position performs a variety of payroll duties including electronic file transmission of data, calculating and preparing off-cycle cheques, maintaining operating reconciliations, maintaining records necessary for the preparation of time sheets, completing records of employment, providing information to staff and outside sources, and performing related clerical duties. What you’ll do
Perform electronic data transfer of time administration system timesheets to Peoplesoft. Respond to inquiries related to the preparation and processing of payroll policies, make corrections and adjustments as required, such as increment adjustments, overtime pay and voluntary deductions.
Calculate and prepare off-cycle cheques for adjustments such as vacation, terminations, retirements and leaves of absence as per departmental procedures. Calculate contract retroactive payments for input to the computerized payroll spreadsheet program.
Maintain Payroll data such as direct deposit information, voluntary deductions, personal information, and statutory deductions. Verify data has been inputted correctly, ensure leaves, vacation and banked time entitlements are accurate, and provide Earnings information for Insurance claims.
Prepare separation certificates for Employment Insurance, complete earnings inquiry reports and respond to inquiries by telephone from the Employment Insurance Commission.
Review time records for accuracy in coding and completeness. Advise departments of coding errors and make adjustments as required such as graduated return to work, sub plans and WCB payments by verifying calculations and entering payroll data into computer systems. Review and revise error edit reports in the appropriate time administration systems.
Provide information to staff and external agencies regarding contract provisions on payroll matters such as scheduling, vacation accumulation, sick time and pay policies, time keeping and records maintenance, benefits and banked time entitlements. Make corrections and adjustments as required.
Review and verifies accuracy of exception reports by methods such as verifying that cheques and direct deposit totals agree with Payroll Journal by comparing and balancing a variety of reports, and running payroll queries from the HCM system to ensure accuracy.
Calculate Garnishee and Court Order payments based on regulatory requirements as specified individually for type of garnishee and informs employee of deduction amounts and timing of deductions.
Review payroll remittance reports and advises Accounts Payable of the timing and amounts owing to various agencies such as Canada Customs and Revenue Agency, Union, Small Claims Court (Garnishees) and Canada Savings Bonds.
Applications accepted until position is filled Hours of Work: Monday-Friday 08:00-16:00 Requisition #: 201744E What we do The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code. One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca. Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study. Attention current employees of PHSA: You must apply via your internal profile at http://internaljobs.phsa.ca. The internal job posting expires on July 27, 2026 and will no longer be accessible. If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting. If you have not yet set up an internal profile, please e-mail internaljobshelpu@phsa.ca with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days. If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at careers@phsa.ca.
Grade 12 and successful completion of a recognized payroll course.
Three years’ recent related experience or an equivalent combination of education, training, and experience.
Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts.
Clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
Demonstrated knowledge of legislative obligations and provincial commitments within payroll contexts (including TRC Calls to Action, In Plain Sight, BC Declaration on the Rights of Indigenous Peoples Act, UNDRIP, and related BC commitments).
Ability to communicate effectively verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties.
Ability to organize work.
Ability to operate related equipment.
Commitment to ongoing personal learning journey related to Indigenous-specific racism and dismantling systems of oppression
Assist with benefit administration by methods such as completing documentation and reconciling benefit deductions and benefit statements to ensure accuracy.
Prepare and create a variety of reports such as Statistics Canada Report and Year-to-date Balancing Report by methods such as compiling information from year-to-date totals, Labour Analysis Reports and Payroll Journals.
Prepare and analyze statutory, mandatory and voluntary deduction reconciliations providing for payroll, vendor and/or general ledger adjustments including related documentation.
Ensure that assigned employee payroll information is securely maintained, recorded and filed in an accurate and timely manner.
Attend and participate in departmental meetings to provide input into items such as changes to policies, procedures and processes.
Perform other related duties as assigned. What you bring
Market context
Administration roles in British Columbia are often steady and competitive because employers look for candidates who can support busy teams, manage details accurately, and work well in structured public or healthcare settings. For this role, the requirements emphasize Grade 12, recent related experience, and knowledge of the impacts of settler colonialism and systemic racism on Indigenous Peoples, so applicants should be ready to show culturally safe practice and strong organizational skills. On this platform, job requirements and benefits are AI-summarized from the original job description, saving you research time; review the full posting and tailor your application to the Indigenous cultural safety and wellness-focused benefits noted here.
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