Office Administrative Assistant

Title

• Office
• Administrative
• Assistant
• Department:
• Health &
• Healing
• Status:
• Regular
• Full-time
• Pay
• Grid: Salary Range 2 ($47,120.00 to $61,845.00 per year)
• Reporting to: Operations Manager Health ________________________________________
• Summary of
• Duties: Reporting to the Operations Manager Health, the Office Administrative Assistant supports the Lil’wat Health & Healing Reception and Medical Transportation Coordinator in their day to day activities. This role is fast paced with a wide array of administrative duties.
• Key
• Deliverables and
• Expectations: Responds to incoming communication including answering telephone calls, checking telephone messages, greeting and directing visitors, collecting and distributing incoming faxes, collecting and delivery incoming mail. Assists staff by providing typing, photocopying, making posters and signs, ordering business cards, creating and distributing invitations for events, communicating schedules. Assists community members to complete forms on request. Assists with administrating the First Nations Health Authority Health Benefits Program, including processing of patient travel cheques, scheduling & booking rooms, transportation, data entry, communication with patients, etc. Familiar with FNHA resources in order to share information with patients. Assists with the communication between self and external partners including; hospitals, physicians, nurses and social workers, etc. Performs other duties as assigned by your supervisor.
• Experience and
• Attributes: Completion of Grade 12 or an equivalent combination of education, training, and experience. Minimum of one year experience as a Receptionist or Administrative Assistant, including familiarity with multiple line switchboard phone systems. Certification or training in Reception, Office Administration, or Business Administration is an asset. Training in First Nations Health Benefits Patient Travel Administration is an asset. Proficient in computer applications including Microsoft Word, Excel, Outlook, E-requester. Strong knowledge of community programs, services and First Nations Health, including internal & external programs would be considered an asset. Willing to take work related training programs and learn internal software. Outstanding written and verbal communication skills in the English language. Strong organizational skills, meticulous attention to detail and time management skills. Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality. Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members. Valid BC Class 5 Driver’s License, a clean Driver’s Abstract, and a reliable vehicle. Must be able to provide a clear criminal record check, vulnerable sector. Evening and weekend work may be required.