C172 - Program Assistant - (Full Time)

Title

Program Assistant - (Full Time)

Number of positions: 1

Competition Number

C172 Location: Bentley Place Position Status: Full Time Shift Timings & Days: (Monday - Friday) 08:00 am - 04:00 pm Reports to: Program Manager Compensation: (Grid 21) $29.76 - $31.64 Job Summary: The Program Assistant supports the daily operations of the facility and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills assistance, information, resources, and demonstrations, in accordance with pre-established care schedules. Works to ensure a safe, well maintained, and healthy environment.

Responsibilities

Client Services Provides feedback and input regarding clients’ needs, performance, and progress In accordance with established care plans, assists clients with the development of life skills such as maintaining personal hygiene, housekeeping, meal planning and preparation, meeting financial obligations, making and keeping appointments, and interpersonal skills by methods such as demonstrating and modeling appropriate actions Administers medication to clients and provides medication reminders, in accordance with established policy Participates in and oversees various client-focused social and recreational activities Identifies available social, economic, recreational, and educational services and resources in the community that will meet clients’ needs. Provides clients with related information Assists clients with activities of daily living such as feeding, lifts and transfers, grooming, and toileting Accompanies clients on outings such as appointments, shopping, and leisure activities Completes and maintains related records and documentation such as statistics, progress reports, and daily logs Receives client feedback, and inquiries and complaints, and responds as required Performs housekeeping duties such as sweeping and mopping floors, vacuuming, dusting, washing dishes, and laundry Required to debrief with incoming shifts to ensure detailed transfer of information (e.g. concerns) Support a safe, well maintained and healthy building environment Complete regular rounds of facility as scheduled throughout shifts Provides direction to volunteers as required Performs other related duties as assigned Qualifications: Grade 12 Certificate in Community Social Service. 1 year of experience working with marginalized populations, substance use services, mental health, corrections, etc., or equivalent Satisfactory completion of a criminal records check with vulnerable sector screening is required Satisfactory completion of Tuberculosis Screening form is required Satisfactory completion of Employee Immunization Record form is required Satisfactory completion of Nonviolent crisis intervention (NVCI) First Aid 1 and Current CPR certificate is required Skills & Knowledge: Knowledge of Windows, Microsoft Word, Excel, and database management systems Knowledge of and ability to operate standard office equipment, including: telephone system, fax machine, photocopier, printer, and computerized building security monitoring system High level of integrity and dependability with a strong sense of urgency and results-orientation Strong problem solving, analytical, and creative skills with the ability to exercise sound judgement and make decisions based on accurate and timely analysis Strong interpersonal skills and ability to communicate effectively in writing and verbally Demonstrated commitment to the social sector with a passion for the organization’s mission is essential Competencies: Approach to Work Demonstrates initiative, flexibility, adaptability and resourcefulness Actively seeks and incorporates feedback to inform continuous self-improvement Sets goals, creates and implements action plans, monitors progress, and evaluates results Adeptly manages competing tasks and uses time efficiently and effectively Job Knowledge & Quality of Work High degree of relevant and current job knowledge and skill Consistently produces accurate, thorough, high-quality work in a timely manner Builds and promotes a culture of health and safety in the workplace Implements and enforces best practices in health and safety within the workplace Judgement & Decision-Making Models independent thinking and creativity Demonstrates effective problem-solving skills Makes clear, consistent, transparent and timely decisions after contemplating various available courses of action Exercises sound judgment in the best interests of the organization Communication & Interpersonal Skills Expresses themselves clearly and professionally both verbally and in writing Displays high emotional intelligence; uses tact and diplomacy in dealing with sensitive, complex and confidential situations Has a manner, style and presence that makes a positive impression Listens to and considers others’ views Personal Leadership Models the organization’s core values of social justice, teamwork, social innovation, and strength-based practices Fosters enthusiasm, energy and commitment Takes responsibility for personal actions, performance and health Is reliable and accountable; shows up on time ready to work Teamwork & Collaboration Effectively works with their colleagues to ensure organizational success Champions positive working relationships with staff and external stakeholders Supports an environment of openness, and champions teamwork and communication across programs Leverages the expertise and experience of others for organizational success People Leadership Takes responsibility for the success of the organization Inspires, motivates and influences others in the organization Acts as an ambassador of the organization, promoting the values and mission Demonstrates pride and enthusiasm to the team and promotes cooperation, fairness and equity People Management Displays interest, concern and respect for their staff and their staff’s development Establishes clear roles, responsibilities, priorities and performance targets for staff Motivates, develops and retains a talented, high-performing team Gives recognition and acknowledgement to staff for their achievements Task Leadership Able to translate the strategic goals and priorities of the organization into an achievable and measurable operational plan for their unit Makes clear, consistent, transparent and timely decisions Displays effectiveness, assertiveness and persistence in the pursuit of program goals Able to identify gaps in knowledge or capacity and seek the appropriate support and/or resources Task Management Strives for high-quality performance and takes initiative to seek improvement in outputs and efficiencies Delegates appropriately to fully utilize their staff to accomplish program goals Creates a sense of accountability for results Oversees and manages the organization’s resources, including ensuring sound financial management Closing Details: