Unit Clerk Permanent Part Time

“How do you bring kindness to others every day?”

Join us in our journey of kindness – our Kind era – where compassion is our language, and kindness is our legacy. We are committed to nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our care.

The Unit Clerk reports to Director of Care and is expected to assist with all the day to day facility wide nursing administrative functions as directed by the Director of Care and Registered team members.

Wage Rate

The starting wage rate is $19/hour.

Vacancy: This not an existing vacancy and is a new position

Responsibilities

• Provide clerical and administrative support to the assigned nursing unit.
• Manage incoming telephone calls, correspondence, and inquiries, ensuring timely communication and follow-up.
• Maintain resident clinical records, including filing, chart maintenance, admissions,discharges, transfers, and deceased resident records in accordance with legislation and organizational policies.
• Assist with resident admission, discharge, and relocation processes.
• Prepare and process unit correspondence, reports, forms, and other documentation.
• Conducts inventory, manages delivery and organizes unit supplies and supports efficient use of resources.
• Support quality improvement, risk management, accreditation, and regulatory compliance initiatives.
• Participate in inspections, audits, meetings, and committees as required.
• Promote a positive, professional, and collaborative work environment.
• Adhere to all health and safety, infection prevention and control, emergency preparedness, and workplace policies.
• Perform other duties as assigned by the Director of Care or Unit Manager.

Qualifications

The qualifications needed to join our family are as follows

• Post-secondary education
• Experience in Office Administration, Medical Office Administration, or a related field preferred.
• Previous administrative or unit clerk experience in health care or long-term care is an asset.
• Strong organizational, communication, interpersonal, and computer skills.
• Ability to manage multiple priorities, maintain confidentiality, and work independently.
• Knowledge of long-term care regulations, electronic documentation systems, and health and safety requirements is an asset.
• Excellent data entry skills.
• Ability to problem solve, conflict resolution skills and understands team concepts and team building.
• Sense of responsibility, integrity and confidentiality.
• Ability to work in fast paced environment and flexible with performing other assigned duties
• Ability to work from the heart and make others smile
• Clear vulnerable sector screening (w/ in last 6 months), recent TB test results (w/ in last 6 months) or Chest X-Ray (w/ in last 1 yr), and two supervisory references required

We appreciate all applicants' interest, only those selected for further consideration will be contacted.

• As part of our recruitment process, we may use secure, limited AI tools to assist with administrative tasks such as organizing applications or analyzing role alignment.
• These tools are used solely to support our recruitment team.
• All hiring decisions are made by people.
• We are committed to ensuring our hiring practices are equitable, inclusive, and privacy-conscious.
• Any personal information collected or processed is handled in accordance with the Personal Information Protection and Electronic Act (PIPEDA) and our internal privacy policies.

We are committed to inclusion, diversity, and equity in the workplace, and we welcome applications from all persons. Our organization takes the accessibility needs of employees and candidates with disabilities into account during the position summary review process. Employees and candidates are required to notify their Director/Manager/Supervisor or Hiring Manager if they have any accessibility needs, and the organization will work with the employee to address them.