Office Assistant, MHSU

Close Date Location Victoria Mental Health - EMP (VMH) - Victoria, BC V8R 4Z3 CA Victoria Quadra Street Health Clinic (ADSC) - Victoria, BC V8W 2K7 CA (Primary) Work Area (FBA Only) Multi-Site Yes Travel Requirement Travel between multiple sites may be required Shift Start Time/End Time 0800-1600, 0830-1630 Days Off As required Vacancy Type Casual Salary Range (Hourly Rate) $26.42 - $28.25 Paid FTE N/A Worked BI-WEEKLY HOURS N/A Planned Start Date Jun. 15 2026 Approximate End Date (For Temporary Assignments ONLY) Pending Return of Incumbent No CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Coordinator, Administrative Services; Manager or designate the Office Assistant provides clerical support services to the clinical staff and service. Types and formats a variety of documents and maintains client records relating to admission, discharge and transfers. Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.

Qualifications

• Education, Training And Experience Grade 12 graduation, plus additional courses in Microsoft Office, plus one year of recent related clerical experience, or an equivalent combination of education, training and experience. Experience preferred working with adults and youth with mental health and substance use issues. Skills And Abilities
• Ability to type 55 words per minute.
• Ability to utilize Microsoft Office Application (e.g. Word, Outlook, Excel and Access)
• Ability to operate related office equipment, e.g., photocopier, facsimile
• Ability to communicate orally and in writing.
• Ability to deal with multiple tasks and priorities.
• Ability to work as a member of a client-focused team.
• Ability to deal with the public in a tactful, courteous manner.
• Ability to act with discretion and maintain confidentiality. Link to Full Job Description https://jd.viha.ca/JD24.pdf Additional information for applicants Mental Health and Substance Use Services are looking for administrative professionals to join our team as casual staff covering vacations through out the summer. Tasks will include reception, answering phones, scheduling, opening and closing charts, general office duties and supporting multi-disciplinary clinical teams. Must be available Monday to Friday 0830-1630. For questions please email Keely.Armstrong@islandhealth.ca. Thank you! Additional Clauses Requisition CA Community Subsector Affiliation/Union BCGEU